How we run inexpensive hack days....
LAMP stack on linode (ubuntu linux, wordpress with shell lite theme + google analytics and enhanced text widget plugins)
Eventwax for ticketing
moin moin with europython theme for wiki
Lanyrd for conference listing
Google groups for mailing list
bit.ly for monitoring links
Doodle for pre-event coordination of pub meet etc
github to share code
- doctor and developer networks (personal, letters, email, twitter, linkedin, google groups, announcements at meetings e.g OGN, pydojo, pycon)
- nurses and other healthcare professionals (personal, letters, email, twitter)
- patients (needs more work)
press releases/media page
we're working on this, Jeremy Wyatt has kindly drafted an overview of some of the issues here
- we invite a range of judges to reflect the tech, medical, and nhs management communities
for NHS Hack Day Oxford 2013 the panel will include Tom Steinberg @steiny (chair), Ben Goldacre@bengoldacre, Richard Lehman (BMJ), Emma Doyle (NHS Choices), Graham Steele, Glyn Moody, Anna Powell-Smith, and Elaine Maxwell (Health Foundation).
for the NHS Hack Day London 2012 the panel was Liam Donaldson (chair) @donaldsonliam, Clare Gerada@clarercgp, Ben Goldacre@bengoldacre, Yogi Amin, Flora Ogilvie, Francis Irving@frabcus, Sam Smith@smithsam, and Phil Koczan
- we invite people to volunteer using our mailing list
- we have a small team of people with previous hack day experience to help with overall direction
NHS Hack Day is a volunteer led event, no one gets paid to come, it's organized by Open Health Care UK but the event is not a corporate thing (no ads etc). We approach several NHS and non-NHS organizations for sponsorship of venue hire costs, refreshments, and prizes. We keep the accounts open here http://wiki.nhshackday.com/wiki/SponsorshipAndAccounts
Specifically we only take sponsorship for NHS Hack Days if we need it. As of October 2012 our official stance is that we prefer to take sponsorship from the NHS and open source vendors only. This better keeps with http://wiki.nhshackday.com/wiki/Why
Weekend itself, don't worry, it's cool not to have teamed up in advance, we'll be on hand to facilitate team formation and match people and skills to projects
All the action is at the Hadyn Ellis Building, Cardiff University School of Medicine
- 0845-0930 Registration and coffee and 'Pitch Clinic' with David Miller
- 0930-1030 2 minute project pitches
- 1030-1300 Coding
- 1300-1400 Lunch (advised)
- 1400-1800 Coding
- 1800-Late Social (pub and then dinner)- Urban Tap House
- 0900-0930 Registration and coffee
- 0930-1200 Coding
- 1200 Submission deadline
- 1200-1500 Finish stuff/work on presentation
- 1230-1330 Lunch (advised)
1500-1630 Judging period ('''Judging Criteria''')
- 1630-1700 Winners announced and leave
- 1730-Late Social (pub and then dinner)
Our code of conduct can be found here: http://wiki.nhshackday.com/wiki/NHSHackDay-Code-Of-Conduct
Lessons learned from previous NHS Hack Days:
Can you organize one for my company?
http://www.openhealthcare.org.uk also run focussed paid hack days for profit - this means people work on what you want them to but we take a cut for organizing and you pay the developers for their time.
Planning a hackday
* Is there a page on the Wiki with precisely where the venue is, map, directions for driving/public transport, parking arrangements etc?
* Is there a page with accommodation recommendations ?
* Is there a page outlining the schedule ?
* Have you set up a lanyard ?
* Have you ordered/arranged stickers/tshirts/etc ?
* Have you arranged "Prizes"/thought about the format?
* Is there a page anywhere with a list of the judges?
* Have all attendees been pointed at the Judging Criteria ?
* Are there any sponsors yet? Are they on the Sponsorship wiki page?
* Can we make all of the above clear on the front page of the wiki?
* Have we picked venues for social events at the evening times?